Services · Zebra Ledger, Westfield, NJ
Five pieces of work for independent veterinary clinics: the catch-up, the monthly keep, payroll, the quarterly close and the January handoff. Each has a price you can read before you sign, and each stays that price until the scope changes — in writing.
The rate card
Read it like a page of the ledger: what we do, what lands in your hands, how long it takes, and what it costs.
Project
Every bank and card account reconciled back to the first month that refuses to tie, plus a one-page list of loose ends.
2–3 weeks after statements arrive
from $1,840
Monthly
Reconciliations, weekly categorizing, and PIMS deposits matched line by line against the bank.
Done by the 10th
$640 a month
Setup + monthly
Staff, pay rates, PTO and NJ withholding entered and checked twice; runs on your pay calendar; WR-30 and NJ-927 tracked.
Set up in one week; runs every payday
$385 setup · $96 a month
Quarterly
Three months locked, P&L by service line, a balance sheet and a five-minute note in plain English.
Within 15 days of quarter-end
$1,270 a quarter
Annual
W-2s, 1099s for relief vets and locums, and a tidy folder for your CPA. We don’t file returns.
January
folded into the Q4 close
Pick one, or walk the whole rail
Behind on the books? Start with the cleanup. Caught up and tired of the 20th? Take the monthly keep. Each button below carries your choice into the note.
Project · one time
Per month
Per quarter
One time + monthly
Pay by card or ACH transfer. Invoiced after the engagement is agreed in writing.
Inside the scope
A general ledger built for a retail shop will bury a clinic. Wellness plans are paid monthly but delivered all year. CareCredit pays out net of fees, days later. A relief vet is a 1099 one week and a line in payroll the next.
So the chart of accounts is recut for your revenue lines — exam, surgery, dental, pharmacy, boarding, lab — and each one reads on its own in the quarterly P&L.
We work from the PIMS you already run: Cornerstone, AVImark, ezyVet or Shepherd. We match its daily close to the bank, line against line.
Statements are read against the ledger twice, by hand, before anything is called reconciled.
The quote names the accounts, the months and the staff count. Inside that scope the price doesn’t move.
We hand over a reconciled year and a tidy folder. They file; most bill less for it.
One owner, a partnership, a few associates. That’s the only kind of clinic we learn deeply.
The close calendar
Before you ask
We stop and send a new quote. You approve it, or we finish what was agreed. The invoice never arrives larger than the page you signed.
Yes. Payroll is its own engagement: $385 to set up, then $96 a month for up to 12 staff.
Months of missing statements, more than a few accounts, or a PIMS export that has never tied to the bank. The quote names each of those before we start.
Weekdays 10am–5pm at 511 Cumberland St, Westfield, NJ 07090. Ring (732) 535-6537 first so the statements are open on the desk when you arrive.